1.1. The Athenian Institute of Anthropos (AIA) is a study and scientific research center of the Society for the Advancement of Human Relations Research, (SAHRR).
SAHRR has the legal form of a non-profit association in accordance with the provisions of the Greek Civil Code. It was established in 1963 and operates in accordance with its Articles of Association and its Internal Rules.
1.2. The AIA’s purpose is the promotion of scientific research regarding relationships between human beings, as well as the practical application of relevant research findings in education/training/therapy. In the AIA experiential education and therapy are performed through close interdependence, interaction and transaction. At the same time, scientific research is acknowledged as a means which assists in the broadening of knowledge on issues related to multiple difficulties or dysfunctions which are faced by people nowadays, but also as a tool which increases their ability to deal with these difficulties.
1.3. The AIA has been operating trouble-free for over fifty years, without a written Code of Conduct. The anthropocentric systemic approach has served as a guide to the AIA’s activities since its establishment. George and Vasso Vassiliou, together with Petros Polychronis, the current Director of the AIA, the Consultative Scientific Team and their associates each time, have formulated a series of policies, which even though do not exist in printed form, they have assisted the AIA to operate without any problems or irregularities till this day.
1.4. The modern socioeconomic environment within which the AIA operates has fundamentally changed and has become more complex. It has adopted Greek and European law for the processing of personal data. Moreover, there are various bodies with which the AIA cooperates or intends to cooperate within the framework of various programmes, which view positively or request the existence of a Code of Conduct and Policies (hereinafter Code of Conduct). Due to the foregoing, it is deemed necessary for the basic policies which already govern the operation of the AIA to be put on paper in the form of a Code.
2.1. The AIA gives emphasis to the best cooperation possible of all those involved in its activities. This Code of Conduct aims at the smooth operation of the AIA’s services, while at the same time ensuring the quality of the services offered. It specifies the minimum behavioural and action standards of those involved in the AIA’s activities. it principally has a regulatory character and determines, on matters which concern them, the limits of self—commitment of all the personnel of the AIA, as well as all of those which are engaged in its activities, request its services or are interns.
2.2. The personnel shall be deemed to be the total of the employees, scientists and non—scientists, irrespective of category, sector or specialization. holding a permanent or provisional position, or a private law position and employed on a full or part-time basis. The volunteers (who either offer therapy/educational services or secretarial support), the research trainees, as well as the AIA interns are included in the personnel within the framework of the Code of Conduct of the AIA.
2.3. All the aforementioned persons are bound by this Code of Conduct. Each of the above is also bound by the respective Code of Conduct of the professional association, society or body they are members of. In the event that for a speciﬁc activity different procedures or behaviors are specified within a special regulatory framework, the specific regulations of this Code of Conduct of the AIA shall prevail.
2.4. In addition to the personnel, the Code of Conduct binds individuals, on matters which concern them, the families and the groups which receive support, education, consultation or other services as part of the programmes and activities of the AIA.
- The AIA’s Activities
Programmes and activities of the AIA mean services such as:
3.1. The consultative and psychotherapeutic support of individuals and families. It is noted that the AIA does not provide medical or health services.
3.2. The education and systemic professional training in the ﬁeld of mental health sciences and the broader humanitarian and social sciences field, in the areas of interest of the AIA.
3.3. The collaboration with other bodies, within and outside Greece, in programmes of common interest.
3.4. The research in the areas of activities of the NA.
- Main responsibilities of the personnel, volunteers, research trainees and interns.
The persons employed at the AIA, the volunteers, the research trainees, as well as the interns, are obligated:
4.1. To comply with and apply the Code of Conduct, as well as the policies and the philosophy of the AIA. Further, to apply the values and practices in their work which have been formulated through the course of time by the founders of the AIA George and Vaso Vassiliou, the Management of the AIA ( its Director), the Consultative Scientific Team (CST) of the AIA and its associates each time, from the fields of psychiatry, psychology, social work etc.
4.2. To provide services to people or to cooperate with them without being influenced by factors such as race, gender, ethnicity, religion, sexual orientation, financial or family status or political or other beliefs.
4.3. To respect personal values, cultural or religious beliefs of others especially during decision taking.
4.4. To demonstrate respect, professional accountability and selflessness through
4.5. To be aware that in the event that an employee of the AIA has been assigned
two or more different roles at the same time (e.g. the same person being a supervisor, therapist or trainer), in order for this person to continue to perform these different activities the consent of the Management of the AIA is required or/and the release of this person from those responsibilities which are deemed to be incompatible between them.
4.6. To take into account, during their transactions of a financial nature with individuals, families or groups which participate in the AlA’s activities, in parallel with the financial capacity of the interested parties, that the AIA is also a non-profit organization. In the event that it is evident that those requesting assistance are financially weak, it is possible, following the respective decision of the Management, for a grant to be offered (a discount on the amount payable) for a limited period, which may be renewed for as long as this may be required for the purpose for which it was offered to be completed. Those offered a grant must strictly comply with the conditions of the speciﬁc grant.
4.7. To seek to continuously follow scientific developments and improve the
efficiency of the high quality services provided.
- Briefing and consent of participants
The informed consent of the participants in a therapeutic, research or educational procedure of the AIA constitutes the main condition for their participation in this procedure. For this reason the personnel of AIA informs the persons concerned in respect of the procedure, their rights and obligations.
More specifically, inter alia, they are briefed as regards:
5.1. The existence and content of the Code of Conduct of the AIA.
5.2. The purpose, the expected duration and the relevant procedures in which they are expected to be involved in.
5.3. Their right to refuse to participate or withdraw from a procedure following its commencement.
5.4. The consequences that their refusal or withdrawal may have.
5.5. The potential benefits from their participation.
5.6. That the trainer/researcher/therapist may suspend the provision of services which he/she already offers in the educational/research/ therapeutic procedure for scientific or personal reasons. In this case, he/she is obligated, upon request to indicate another colleague, potentially even outside the AIA, in order to substitute him/her.
5.7. That it is possible for their written consent to be requested before they start participating in specific procedures of the AIA (such as video-recording, tape recording etc.). In particular, in the case of collection, filing and processing of sensitive personal data, within the meaning of article 2 of Law 2472/97 (OGG A 50), following the recommendation of the head of the procedure and the consent of the Management of the AIA, the written consent of the subjects is requested.
5.8. That everyone that participates in services of a therapeutic consultative form (families, couple, individuals or groups) must commit to not disclose personal or other details that they know due to their capacity as members of a group. At the same time, the consultative/therapy personnel of the AIA briefs all members of families, couples or groups as regards: a) the AIA‘s policy in the processing of personal information and b) that the personnel of the AIA cannot guarantee, under no circumstance, that all the participants in the services provided by the AIA, without however belonging to it, will honor their respective commitments.
- Personal information and privacy
6.1 The AIA takes measures for the protection of personal data and follows all the principles laid down by the relevant legislation.
Personal data are collected and processed in a fair, legal and transparent manner, respecting the rights of the data subject and only following its consent, or otherwise authorized by law. Personal data are collected only for specific, clear and legitimate purposes and are processed in a way that guarantees the appropriate security of personal data, including the protection against unauthorized or unlawful processing and accidental loss, destruction or deterioration, with the use of appropriate technical or organizational measures. The personal data collected must be accurate, complete and, where necessary, updated. In addition, no additional data is collected than is required for the purposes of the processing. In addition, they are not kept in a form that allows the data subjects to be identified for longer than is necessary for the purposes for which they were acquired. In the event of investigation, special regulations apply.
6.2 The AIA clearly and comprehensively informs the data subjects prior to the collection of their data on everything related to the processing of their data.
6.3 The AIA collects general personal data (e.g. name, address, telephone, email, date of birth), the necessary family, educational and professional background data of trainees, as well as sensitive data such as the psychological and/or psychiatric profile of the persons’ provided with consultation/assistance and of members of their family.
6.4 The data collected by AIA are necessary for psychological assessment diagnosis, support and treatment of the persons provided with consultation/assistance as well as for the monitoring and support of the educational course with regard to the trainees. In addition, since the institute’s statutory purpose includes research, they can be used for research purposes with the observation of the appropriate safeguards for their protection.
6.5 The AIA does not share personal data with third parties for any reason whatsoever. Only authorized employees/associates of the AIA have access to them within the scope of their duties and always bound by professional secrecy and the conﬁdentiality agreements they have entered into with the institute. The researchers, therapists, trainers who participate in the AIA’s activities have the necessary professional qualifications, thus providing sufficient guarantee as regards scientific knowledge, skills and individual integrity which is required in the activities which they are involved.
6.6 The length of the period of retention of personal data depends on the purpose for which it was collected. The personal data of Trainees and Associates are kept for eight (8) years from the termination of training or cooperation with the AIA. The personal data of the persons provided with consultation are maintained mandatorily for 10 years in accordance with article 14 of Law 3418/2005. For the purposes of scientific or historical research, personal data may be kept for an unlimited period of time, subject to the implementation of the appropriate safeguards to protect them.
6.7 The AIA respects the rights of data subjects which may at any time and in accordance with the lawful requirements exercise trouble free the rights of access, correction, deletion, opposition and limitation.
6.8 In particular, as regards the section of the file containing opinions, findings, reports or psycho—diagnostic test results or psychometric tools the following shall apply. If the content of the file concerns opinions, findings, reports, results of psycho—diagnostic tests or psychometric tools, following the Ethics Committee’s respective opinion, a written notification may be provided to third parties solely for professional use (i.e. therapeutic, counselling, psycho—pedagogical etc.) and not for private use. Exceptionally, some of the above data may be used for research, scientific or educational purposes. This notiﬁcation should be addressed to specific competent persons or services with scientists specially trained in the interpretation of these results. It is emphasized that such information is only given following the consent of the data subjects, for a particular purpose and with great care, having in mind the possibilities and the limitations resulting from the use of these tools.
6.9. In exceptionally specific cases, the controller may refuse direct access to all or part of the file, in particular where there are reasonable and serious grounds for suspecting that disclosure may not be for its or the data subject’s benefit and to its or the data subject’s advantage. In such cases, the request for access to the data shall be examined by the Ethics Committee referred to in Article 7 hereof, which shall give its opinion thereon.
6.10. The results of a scientific survey which has been subjected to statistical processing may be made public only in the form of statistical tables which fully guarantee the anonymity of the persons so that the identification of the persons or groups concerned does not arise in any way.
6.11. Providers of personal data in research studies have access to the research results when they are completed and/or published.
6.12. In the case of scientific publications, all necessary measures are taken to ensure that the identity of the data subject associated with the data is not disclosed in any way. In the event that, due to the nature of the publication, it is necessary to disclose that identity, or evidence indicating or capable of leading to the disclosure of the identity, a specific written permission of the data subject or persons involved Is required.
6.13. For the recording or video recording or observation by third parties of the processes and activities of those involved in the research, therapeutic or educational activities of the AIA, the written consent of the natural persons involved is requested on a case by case basis.
- Ethics Committee
7.1 Purpose-Registered Office
The Ethics Committee’s (E.C.) purpose is the compliance and implementation of the Code of Conduct. Its registered office is in the AIA’s main services. Following a decision of the BofD its registered office may also be at a branch of the AIA or at any other leased space by the AIA.
The Ethics Committee
7.2.1 Investigates the cases where the Code of Conduct has been violated,
following the request of an employee or a recipient of the AlA’s services.
7.2.2 Draws—up a report in which, inter alia, the gravity of the case is assessed and the taking of appropriate measures is recommended, if deemed necessary in order to remedy the situation.
7.2.3. Gives an opinion and advice on issues related to the implementation of the Code of Conduct following a written request of the interested party.
7.2.4. It submits proposals on the amendment of the Code of Conduct.
7 2 5. It contributes in informing—raising the awareness of the persons involved in the activities of the AIA on ethical issues.
7.2 6. It informs in writing the Management of the AIA and the Board of Directors of SAHRR on its work at the end of each year.
7.3. Composition of the Ethics Committee-Participation Criteria-Selection Procedure
7.3.1. The Ethics Committee is established following the decision of the General Meeting of SAHRR, following the respective proposal of the Management of the AIA.
7.3.2. Valued members of SAHRR with extensive educational/scientific/therapeutic background, who are highly professional in their field, are appointed as members of the Ethics Committee.
7.3.3. It is composed of three members and three alternate members. Its composition is determined as follows: One of the members of the Committee, which must also be a member of the Consultative Scientific Team, is appointed as
committee coordinator. The other two members must fulfil at least one of the following criteria:
22.214.171.124 To be therapists or trainers of the AIA, with active participation in the activities of the AIA for at least five years or/and
126.96.36.199 To be members of SAHRR and have knowledge of the basic principles which govern the operation of the AIA.
188.8.131.52 The office of a member of the Ethics Committee is incompatible with that of the office:
184.108.40.206 Of Chairman, General Secretary and member of the Board of Directors of SAHRR.
220.127.116.11 Of Management of the AIA.
7.4. Term of Office
The members of the Ethics Committee (members and alternate members) have a three year term of office, with the right to be reelected. The reelection of members may not be for more than two successive terms of office.
7.5. Operational Framework of the Ethics Committee
7.5.1 The Committee’s work is confidential and the members are obligated to comply with the confidentiality rules.
7.5.2. The Committee may invite any entity or individual or institution it deems necessary to a hearing for further information and clarifications.
7.5.3. The Committee assists the personnel of the AIA, in order for its research proposals to fulfil the standards of good research practice from an ethical point of view.
7.5.4. The Committee, in order to maintain a good climate within the AIA, shall aim to find a mutually—accepted solution to issues which arise each time.
7.5.5 The Committee does not propose penalties and it does not penalize, but following due deliberation and thorough examination resolves on whether there was a breach of any type of rules, behaviors of the Code of Conduct or provisions of the law and proposes, via the Management of the AIA, to the Board of Directors, which is responsible for the final examination and the taking of appropriate measures and actions. These measures or actions are: a) the consultation with the individual which breached the Code, b) conciliation between the individual who breached the Code and the individual who may have been affected by the breach or c) any appropriate action which does not affect the honor, dignity and good reputation of the individual against whom the complaint was made. In the event that provisions of law have been breached the legal advisor of the AIA is notified.
7.5.6. in the event that in the issue under examination the Management of, the AIA is involved, the proposal/report of the Committee is directly submitted to the Board of Directors of the AIA. A copy of the proposal is notified to the persons directly involved for their information, if it regards a complaint.
7.5.7. The secretarial support of the Committee is performed by a reliable person and with the commitment of keeping confidential all information handled by the Ethics Committee. This individual is appointed by the Management of the AIA.
7.5.8. The Committee does not hold ordinary meetings. It holds meeting following the request or recommendation of two of its members. The meetings of the Committee are held in premises and at a location decided by its member. However, the Committee’s records are mandatorily kept at premises which are under the responsibility of the AIA.
7.5.9. One or more members of the Committee may be exempted from the examination of a speciﬁc appeal, when:
18.104.22.168 Their relation to the persons involved is that of supervisor-subordinate or trainer—trainee or therapist— patient or have a special personal relationship (i.e. friendly, family etc.) or
22.214.171.124. They have personal reasons for which they request their exemption, or
126.96.36.199. They are personally involved in the specific case or
188.8.131.52. The complainant or the person who the complaint is directed to
requests their exemption.
7.5.10 If the exempted members are more than the alternate members, an extraordinary General Meeting is convened in accordance with Article 7.3 hereof in order for two new persons to be appointed as provisional alternate members.
- Handling of complaints/applications
8.1. A complaint is deemed to be every expression, in writing or orally, of discontent, dispute or a claim of a person involved in the activities of the AIA, for any service provided or method with which a matter is handled under these activities.
8.2. The AIA is not bound to reply to complaints/applications which are submitted via telephone.
8.3. The Management and the Board of Directors of SAHRR, in this order are competent to handle a complaint/application in accordance to its type and gravity.
8.4. The complaints/applications are initially submitted to the Management of the AIA for assessment and investigation. Subsequently they are handled by it or forwarded to the Ethics Committee or to the Board of Directors depending on who is competent to investigate the issue. If the complaints/applications regard the Management of the AIA, then they are submitted directly to the Board of Directors of SAHHR.
8.5. The above procedure may be followed, without any financial burden, by any person involved in the services/activities of the AIA via an employment, voluntary, trainer relationship or as an intern of the AIA or a third person who
has legal interest.
- Implementation and amendment procedure
9.1. In drafting the Code of Conduct of the AIA Greek and European legislation has been taken into account and the corresponding Codes of Ethics and Conduct of various Greek and foreign bodies. However, the present Code of Conduct does not constitute a fixed text. Recommendations on additions, amendments or improvements may be submitted by any interested party, addressing a letter to the Ethics Committee, which is under the responsibility to propose the amendments/additions which have to be made to the Board of Directors of SAHRR. Subsequently, the Board of Directors, if it deems that the proposals of the Committee can be harmoniously incorporated to the current Code of Conduct and do not alter its philosophy, incorporates them in the current Code of Conduct and forwards them for approval by the General Meeting of SAHRR. In the event that the BofD has a different opinion on the proposed amendments it submits the issue for discussion to the General Meeting of SAHRR, which ﬁnally resolves on the issue.
- Approval and distribution of the Code of Conduct
Following the approval of the Code of Conduct of the AIA by the General Meeting of SAHRR, it is deemed accessible and available to all members of SAHRR and everyone involved in the services and activities of the AIA. For this reason:
10.1. A copy is granted to each old or new member of SAHRR which has fulfilled its payment obligations.
10.2. It is posted on the relevant Notice Board in the premises of the well as on the website of the AIA.
March 17, 2019
The Chairman The Secretary
Dionisis Todoulos Ourania Efraimoglou